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Documents are the life blood of every organization, and the cornerstone to every business process. Document types range from sales and marketing collateral to financial reports, employment applications, human resource forms and bus

According to USFDA, a combination product is one composed of any combination of a drug and device; biological product and device; drug and biological product

iness letters. The list goes on and on. While all are important, this article focuses on three universally received documents: purchase orders, invoices and contracts, and how these documents can be received and disseminated with i

; or drug, device, and biological product and fixed dose combination would include two or more combinations of drug.

Examples of combination products may in

nbound fax automation.

What is Inbound Fax Automation?

Inbound fax automation is the process in which faxes are received by a fax server and disseminated to the intended recipients by e-mail, network printer, document mana

lude drug-coated devices, drugs packaged with delivery devices in medical kits, and drugs and devices packaged separately but intended to be used together.

gement system, network directory or database. The fax server routes these fax messages by the use of one or more of the following criteria; file characteristics (name, date, time), content (scanned from OCR or barcode) or telephony

here is enormous increase in the number of combination products entering the market in the recent years. Combination products have proven advantages but fixe

protocol (CSID/ANI/DID or DTMF) information.

The primary benefits achieved include:

Decreased paper and toner consumption
Minimized labor expense
Increased employee productivity - faxes arrive at best loc

d dose combinations are still in the process of convincing regulatory authority on their advantages over the single ingredient formulations.

Combination pro

ation for integration into business workflow.

Document Security – Eliminate unauthorized viewing of documents, while on the fax machine, or during hand distribution. Fax pages are always archived electronically so documents

ucts have become life saving products for the pharmaceutical companies who doesn’t have many innovative molecules in their product pipeline and have been inc

don’t get lost.

Inbound fax automation of Purchase Orders
Purchase orders are like money in the bank. Fax transmission remains a popular means of sending purchase orders because it shares the best featur

easingly used in the product life cycle management. Even the companies having product patents are trying to extend their product life cycle through the combi

es of e-mail and snail mail.

Fax delivery is very reliable and verifiable by confirmation report from both sending and receiving fax devices.
Purchase orders require a signature, and transmission of signatures via

nation products and maximize the revenues. But the companies involved in this practice are overlooking that they are burdening the patients both economically

fax is legally binding.

Immediate delivery speeds processing of the order.

Even if you have a dedicated fax line for receiving purchase orders, it is difficult to get copies of the P.O. to all concerned indi

and physically. They need to rightly judge the benefits of the combination products and they have to even look at the risks involved when combining the produ

viduals and departments in time to ensure customer satisfaction. Orders may be delayed, misrouted or simply misplaced. When customers call to follow up on the P.O. they just faxed, are you ready to respond?

When inbound fax automa

ts. Some of the combination products were well accepted by physicians while others suffered. Companies involved in development of combination products are fi

tion solution is properly implemented all concerned parties immediately receive the P.O. in the format they require. The sales rep for the account could receive a PDF e-mail attachment, while another copy is sent to a printer in th

ding difficulty in defining their combination products and facing various challenges from selecting a combination to marketing it.

Following aspects would a

e Order Entry or Accounts Payable departments.

Inbound fax automation of Accounts Payable Invoices
You may have noticed that your vendors are increasingly using facsimile transmission of invoices to reduce their billin

dd to the challenges in developing combination products:

Which markets to tap where the combination products can do fairly well?
Which combination prod

costs and turn around costs. With inbound fax automation you can fine tune your accounts payable practices. The added efficiency will help you to take advantage of credit terms and fast pay discounts, protect your credit rating, a

cts are meaningful and rational?
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin

void late charges and keep privileged information away from prying eyes.

You can only gain these efficiencies if you get the invoices to AP personnel in a timely fashion. Inbound fax automation makes this process easy and secure.

tions increase the patient compliance?
What would be the developing cost?
How to tackle the risks encountered during combination product developmen

After the Fax Server receives the invoice, it forwards it to the responsible AP personnel as an email attachment, printed copy, or file saved to disk. There are no lost or misdirected pages, and no unauthorized reading.

Inbound

t?

As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel

fax automation of Legal Agreements (Contracts)
Signed contracts or contracts that require signatures can be sent by mail (too slow), courier (too expensive) or fax. It’s easy to see why fax is the preferred method. Whethe

ping new procedures for reviewing their safety, efficacy and quality.

Professional from academic institutions, pharmaceutical industries, health care indust

you receive contracts requiring signatures or signed contracts, the contracts must be easy to read and share with coworkers. You can’t risk loosing any pages, especially those with signatures or initials.

Inbound fax automation p

y and representatives from various regulatory agencies are working out to design the regulatory requirements for manufacture and sale of combination products

rovides these protections. Faxes received by a fax server are immediately available at the desktop of the intended recipient, who can share a contract, in electronic format, and print it to any network printer. You only print the c

.

As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de

ontract if you plan to sign it. Signed copies can be automatically archived to a Document Management System or applicable location for security purposes.

Summary
When the best inbound fax automation solution is impleme

elopment. They need to be wiser in analyzing the market trends and the regulatory requirements.

Companies that provide selfless information through particip

nted, organizations streamline legal and commercial transactions while decreasing the costs associated with manual paper distribution. You will have more control over the safety, confidentiality and location of business information

tion in industry events and feedback to regulatory authorities would be able to face the challenges and will be successful in developing combination products

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If you have a successful business, chances are you have some kind of expertise that could be packaged into at least one information product that can both position you as a leading expert in your field, and bring in added streams of income.

Virtually every person who contacts your business has this question on mind. Answer it effectively and close more sales.

You ultimately need to make money on your investment, of course, but there will be a variety of situations that will arise from time to time that will make you glad you also followed the other top rule of real estate investment, which is to maintain a cash reserve.

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